GDPR Compliance

 

GDPR Statement of Compliance

Introduction

 

The EU General Data Protection Regulation (“GDPR”) takes effect from 25th May 2018 across the European Union, replacing the Data Protection Act (DPA) 1998. The European Commission (EC) has passed GDPR as a regulation to strengthen and unify data protection laws for EU and UK citizens.

The GDPR has been designed to meet the requirements of the digital age, and addresses the electronic transfer of personal data, and new regulations aim to standardise data protection laws and processing across the European Union, affording individuals stronger, more consistent rights to access and control their personal information.

Moreover, the British Government has confirmed that the United Kingdom’s decision to leave the European Union will not affect the commencement of the GDPR.

Our Commitment to GDPR

The Fine Wine PA Ltd (‘we’ or ‘us’ or ‘our’ or ‘The Fine Wine PA Ltd) are committed to ensuring the security of the personal information that we process, and to provide a compliant and consistent approach to data protection. We have always had a robust and effective data protection programme in place which complies with existing law and abides by the data protection principles. However, we recognise the requirement and importance of updating and expanding this programme to meet the demands of the GDPR and the Data Protection Act.

The Fine Wine PA Ltd are dedicated to safeguarding the personal information under our remit, and to developing a data protection regime that is effective, fit for purpose, and demonstrates an understanding of, and appreciation for the new regulation. This includes the development and implementation of new data protection roles, policies, procedures, controls, and measures to ensure maximum and ongoing compliance.
 

How we are preparing for the GDPR

The Fine Wine PA Ltd  aim to be fully compliant with the GDPR by the deadline of 25th May 2018.

Our preparation includes: -

  • Information Audit – Carrying out a company-wide information audit to identify and assess what personal information we hold, where it comes from, how and why it is processed and if and to whom it is disclosed.
  • Policies & Procedures – Revising existing policies and implementing where necessary, new procedures to meet the requirements and standards of the GDPR and any relevant data protection laws, including: -
  • Data Protection –Accountability and governance measures are in place to ensure that we understand our obligations & responsibilities.
  • Data Retention & Deletion –Ensure that we meet the ‘data minimisation’ and ‘storage limitation’ principles and that personal information is stored, archived, and destroyed both compliantly and ethically. We have dedicated deletion and erasure procedures in place to meet the new ‘Right to Erasure’ obligation, and are aware of when this and other data subjects’ rights apply; along with any exemptions, response timeframes, and notification responsibilities.
  • Data Breaches – Our breach procedures ensure that we have safeguards and measures in place to identify, assess, investigate, and report any personal data breach at the earliest possibility. Our procedures are robust, and have been disseminated to all employees, who are aware of the reporting lines and steps to follow.
  • Subject Access Request (SAR) – We have SAR procedures to accommodate the revised 1-month timeframe for providing the requested information and for making this provision free of charge.
  • Privacy Notice/Policy – Our Privacy Policy to comply with the GDPR, ensuring that all individuals whose personal information we process have been informed of why we need it, how it is used, what their rights are, who the information is disclosed to, and what safeguarding measures are in place to protect their information.
  • Marketing – We will continue to contact, for marketing purposes, those suppliers and clients who have expressed an interest in our products historically and new clients and suppliers will be asked for permission to be added to this database. All email marketing will have a clear and concise, easy to use reply to “remove” footer, and this will result in details being removed and unsubscribed forthwith.  

 

Data Subject Rights

In addition to the policies and procedures mentioned above that ensure individuals can enforce their data protection rights, we provide easy to access information via our website as well as at our registered business address, of an individual’s right to access any personal information that we processes about them, and to request information about: -

  • What personal data we hold about them
  • The purposes of the processing
  • The categories of personal data concerned
  • The recipients to whom the personal data has/will be disclosed
  • How long we intend to store personal data for
  • If we did not collect data from them, information about the source
  • The right to have incomplete or inaccurate data about them corrected or completed, and the process for requesting this
  • The right to request erasure of personal data (where applicable) or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us, and to be informed about any automated decision-making that we use.
  • The right to lodge a complaint or seek judicial remedy, and who to contact is such instances.

 

 

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